What is an Academic Referral Early Alert aka SAGE?
The Academic Referral Early Alert provides a significant enhancement to the Trac System. It opens additional layers of interaction and communication with faculty, students, and staff. It helps to quickly identify potential problems and easily provide early alerts before issues become serious. Interventions are done by creating referrals for students, utilizing a custom, simple, and intuitive form. Instructors can recommend specific actions for the student, such as attend a workshop, visit a tutoring or learning center, speak with an advisor or coach, meet with their course professor, or other tailored procedures. The Academic Referral System sends targeted emails to the various parties that need to receive notice of the alert with follow-up reporting and tracking.
How will an Academic Referral aka SAGE help College Faculty, Staff, and Students?
It will offer instructors/faculty an easy way to identify potential problems and provide an early alert referral on students that may need specific assistance or resources. Some specific areas may be to visit a tutoring or learning center, see assigned advisor, or attend a seminar. When a pattern of behavior causes concern, faculty members can generate a student referral. An email notification is generated to the student and the Calhoun TracCloud Administrator. This email details the specifics of the concern and the recommendation(s).
When do instructors raise “flags” or alert students of their progress?
Student success is very important and the sooner the students can get the help or individualized instruction that is needed, the better. Faculty members are encouraged to provide early alerts, before the issues get out of hand and become serious. Early intervention can help get the students to the resources and services needed to help them get back and stay on track to completion.
What “flags” can the instructor raise?
The instructor can raise flags for Lack of Attendance, Excessive Tardiness, Missing/Late/Incomplete Assignments, and Low Scores on Test/Quizzes. They can also raise flags due to Behavioral Concerns or General Concerns by submitting that information in the “Other” box. Comments are NOT visible to the students, and all comments are disclosable by FERPA. All comments from instructors should be for the betterment of the student, not about the student.
What if instructors have concerns that are not listed in the Academic Referral Early Alert?
If instructors have concerns that are not listed, they can refer students directly to that office or department. For example, concerns about students with a disability should be referred to the Student Disability Service/ADA Office. If concerns are about the student’s mental health, disruptive/inappropriate behavior or conduct problems, they should submit the referral form to the Dean for Student Affairs Office via the Cares Referral process. More information for Cares Referrals can be found here.
Whom does the email message come from?
The automated email message to students comes from the instructor to make the message more personal and encourage the student to follow through with the recommendation.
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